Job Description

• Receive and direct incoming calls to the appropriate personnel or voicemail.
• Greet clients, applicants, and visitors upon arrival, issue visitor passes and parking validations, and follow security protocols.
• Schedule and prepare meetings and conference rooms, including room setup, catering orders, and securing technological equipment.
• Request building and housekeeping services as needed.
• Perform general clerical duties such as distributing office faxes and packages, and ordering office supplies.
• Track incoming and outgoing packages, mail, and freight.
• Arrange messenger services as needed.
• Provide hospitality services for guests, including transportation, tickets, and reservations.
• Use existing procedures to solve straightforward problems with limited discretion. Follow defined procedures and processes under close supervision and guidance.
• Monitor and maintain working area conditions and equipment to ensure they meet corporate standards for cleanliness, maintenance, and safety.
• Perform additional administrative duties such as laminating, data entry, word processing, and managing inventory.
• Utilize company intranet, telecom networks, and other computer and iOS-based systems.
• Fill in at any of the company’s building lobbies during vacations, schedule changes, breaks, and meal breaks.
• Punctuality and excellent time management skills are essential.
• Work on assignments that are semi-routine in nature but may require occasional deviation from accepted practices.
• Adhere strictly to attendance policies and work attire guidelines.

Must-Haves:

• High School Diploma or GED with 1-3 years of relevant experience.
• Ability to follow basic work routines and standards.
• Effective communication skills for exchanging straightforward information.
• Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills, including the ability to calculate percentages, discounts, and markups. Professional composure and customer service experience.
• Ability to establish and maintain positive relationships.
• Effective time management skills, including the ability to multi-task, organize, and prioritize. Flexibility to assist with facilities team projects and deliveries outside of normal business hours.

Compensation: $53,000/yr

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

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