Job Description

About Metro Environmental Services:

Trusted since 2002, Metro Environmental Services (MES) is an industry-leading environmental and construction organization providing full-service solutions for clients who store, consume, or sell petroleum products from Delaware to Massachusetts. Without our high caliber teams MES would not be able to deliver the consistent and unparalleled service to our clients that we do today.

Our business has grown exponentially over the last 10 years and so have our team members. We pride ourselves on putting our employees first, valuing their skills and listening to their feedback. You're joining a team that works hard, is eager for greater success and that values your life outside of the office. If you're a team player, who enjoys working in a fast-paced environment with great support, consider applying to one of our open roles.

Primary Focus:

The Executive Assistant will play a dual role by providing administrative support to executive leadership while actively assisting with sales and marketing initiatives. This is a highly visible position, ideal for a self-starter who thrives in a dynamic, fast-paced environment and has a passion for marketing, client relations, and operations. The role includes providing executive-level support and assisting with marketing and sales efforts to ensure organizational success.

Our Values

Dedication, Results-Oriented, Safety, Responsive, Flexibility, Transparency

What You'll Be Responsible For:

Executive Support

• Maintain and manage complex calendars for executive leaders, coordinating internal and external meetings, client appointments, travel arrangements, and deadlines.
• Prepare agendas, briefing materials, and presentations for executive and client meetings. Take meeting notes and follow up on action items to ensure completion.
• Plan and coordinate travel itineraries, accommodations, transportation, and expense reports for executives and visiting clients or partners.
• Act as a gatekeeper and point of contact between executives and internal staff, clients, and external partners-screening calls, managing correspondence, and ensuring timely response and follow-up.
• Manage sensitive information with discretion. Assist with confidential projects involving finance, HR, client negotiations, or vendor relationships as assigned.
• Organize and maintain electronic and physical files, ensuring easy access and version control of critical business documents, reports, contracts, and correspondence.

Sales & Marketing Support

• Assist in the creation and distribution of marketing materials, including email campaigns, case studies, newsletters, website updates, blogs, and social media content.
• Support the planning, testing, and execution of new marketing strategies.
• Coordinate all brand-related initiatives, including promotional items, print brochures, presentations, advertising, and photography.
• Regularly update and maintain customer records in the CRM/database system, ensuring accuracy and completeness.
• Research prospective and existing clients to assist the sales team, prepare materials for internal and client-facing meetings, and help track sales performance.
• Assist with coordinating and participating in tradeshows, industry events, and client engagement activities.
• Regularly follow up with clients for upcoming job opportunities, project updates, and service needs.

Operations & Office Management

• Organize internal and external events, including corporate functions, holiday parties, team-building events, and charitable initiatives. Manage logistics, invitations, venue selection, and accommodations.
• Assist executives with internal communications such as drafting memos, announcements, and materials for company-wide updates or meetings.
• Proactively track project deadlines, competing priorities, and executive schedules to ensure timely completion and resource management.

Special Projects & Strategic Support

• Collaborate with finance, HR, operations, and sales/marketing teams to support business initiatives and maintain alignment with executive goals.
• Monitor and report progress on strategic initiatives, ensuring milestones are met and resource allocation is effective.
• Recommend and implement improvements to administrative processes, office systems, and executive workflows to enhance efficiency.

Our Ideal Candidate:

• At least three (3) years supporting C-suite or Senior Leadership personnel
• Strong verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent time management and organizational skills
• High energy, professionalism, and a strong work ethic
• Ability to manage multiple projects independently and see them through to completion
• Experience in a marketing, communications, or sales support role preferred
• Familiarity with CRM systems, social media platforms, and digital marketing tools is a plus

What We Offer:

• Medical, Dental, Vision and supplemental coverage from AFLAC
• 401(k) with a company match and no vesting period
• 100% company funded life insurance
• Vacation and sick time
• Generous holiday schedule
• Flexible office work hours
• Generous employee referral program

MES LLC is committed to providing a professional work environment free from discrimination and harassment, including discrimination and harassment based on a protected category, and an environment free from retaliation for participating in any protected activity. We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

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