Job Responsibilities:
● Provide accurate and effective administrative support to exec/ Sr. Staff, and coordinate administrative duties with other Administrative Associates to provide seamless support for the department
● Generate, disseminate and maintain information and documentation
● Manage deadlines related to business forecasting as well as other special ad hoc projects
● Collaborate with the Admin team to support complex projects and up-keep of the department needs(distribution lists, organizational charts etc.).
● Highly skilled in Google Suite and manage shared team drives and complex scheduling requests, potentially across multiple time zones
● Manage relationships with internal and external stakeholders, often with a high level of confidentiality required
● Plan large mid-level, internal meetings (e.g. department meeting, large team/committee) ● Manage scheduling meetings with external business partners. Oversee preparation and post-meeting needs
● Lead the planning & execution of internal meetings requiring webcasting, sophisticated technology, etc.
● Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs)
● Contribute to and assist with agenda and meeting material creation and distribution, flow of offsite events and meetings, etc
● Manage departmental gSites, Spaces, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)
● Manage candidate/interview process (hosting candidate, collecting feedback, preparing hiring/promotion package for review committee, partnering with Talent Acquisition and Hiring Manager throughout the process)
● Manage administrative components and logistics of onboarding (ensure new hires have information for orientation, welcome events, new devices, etc.)
● Manage and plan team building events, symposiums, and workshops
● Process and manage vendor/speaker engagements, contracts and payments, etc
Required Skills and Qualifications:
● An average of 5-7 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.).
● Experience working with senior leaders/management
● Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of work flow among team members
● Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve the best overall outcome
● Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information
● Demonstrates accuracy and attention to detail of own and other's work, communicates and ensures standards for accuracy and detail within the team
● Based on breadth of experience, skill and strategic context, makes decisions independently and with minimal need of external input/validation
● In depth knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, gMeet, ZOOM) and able to provide instruction or training to others as needed
● Familiarity with Genentech organization strongly preferred
● BS/BA degree or equivalent industry experience
Hourly Pay Rate Range (dependent on location, experience, expectation)
The pay range that Magnit reasonably expects to pay for this position is $24.11 - $32.14/hr on W2
Benefits: Medical, Dental, Vision, 401K (provided minimum eligibility hours are met)
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